Our client, a well known, customer focussed and fast-paced business is looking for a People Coordinator to join their team, reporting to the Head of HR. You will be responsible for providing day to day administration support to the HR department for all HR areas in accordance with UK Legislation. The role is HR admin based but could suit someone who is just starting out in HR looking to develop or a general office administrator who has covered HR admin and wants to focus on a pure HR role. The role is covering maternity leave and is based in Medway.
Role and Responsibilities:
- Providing a comprehensive administrative support service to the HR team, to include filing, archiving, data entry and correspondence management
- Ensuring all electronic and paper filing systems are maintained in an orderly and systematic fashion to facilitate easy access by all members of the HR team
- Support the Recruitment Officer with recruitment, vetting and new starter process
- Ensure the correct right to work and SIA documentation is obtained and maintained on employee files by conducting regular audits and reviews to ensure compliance
- Process new starters in a timely manner ensuring all references are followed up appropriately and issuing of offer of employment letter and terms and conditions of employment
- Processing all change of Terms and Conditions throughout the month, ensuring contractual documentation is correct and up to date
- Advise and support managers on performance and absence management as well as coordinate the probation process for new starters
- Accurately entering and processing all monthly starters and leavers information into the HR System, and completion of starter and leaver payroll, ensuring payroll deadlines are met and errors maintained at minimal levels
- Administrate the Training Activity, arranging and booking external training from the Training requests along with appraisal management
- Keeping-up-to date with legislation and best practice at all times
- Working closely with both the Payroll department and other company business units
- Participate in special HR projects/initiatives and perform other duties as required to support the business needs
Experience required:
- Previous experience in an HR administrative/coordinator role
- The ability to maintain focus under pressure and ensure accuracy and attention to detail at all times
- Be able to multitask effectively and have the ability to establish and maintain effective working relationships with employees and external clients
- A high level of communication skills, both written and verbal and organisational skills and be able to work well under pressure
- Advanced Microsoft Office, eg; Excel, Access, Word and Outlook experience is essential
Please note that unfortunately we may struggle to respond to every applicant, we get high response rates on our advertisements and will be in touch if we feel you are suitable for the advertised vacancy.
We will process your CV and personal information to assess your suitability for the role. If we wish to consider you for other roles, we will contact you in order to get your permission to register your personal information on our database. Your personal information will be securely held as per our privacy policy detailed on our website here: https://www.sirius-search.co.uk/privacy-policy/